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Adaptable Equipment for Flexible Architect Offices: From Mobile Blueprint Storage Systems to Adjustable Tables

blueprint storage systems

Adaptable Equipment for Flexible Architect Offices: From Mobile Blueprint Storage Systems to Adjustable Tables

What is a Flexible Office Space?

If there’s a trending term nowadays in the business world is: flexible. Flexible hours, flexible location, flexible schedule. A company’s ability to adapt to young workers’ needs and requests is considered a top trait among job seekers; now businesses are also inclining for flexible office space.

The concept offers an alternative to traditional office solutions by providing companies a choice on adjustable space, depending on their specific needs at the moment; there is no need to commit to a fixed layout or even a rigid lease contract. A flexible workspace, also called flexispace or shared office, is typically supplied with a typical, basic setup that includes desks, chairs, phone lines, and other fundamental equipment. This space is utilized by employees who otherwise would need a home-office, or by workers that telecommute, yet need a physical space, even for a few hours.

In terms of leasing, flexible office space differs from traditional space since month-to-month contracts are the norm; in reality, most companies find the arrangement so comfortable they extend their contracts for six months up to two years. There’s also the advantage of not having to give notice before vacating longer than four weeks. Moreover, since the spaces are up-and-ready, for the most part, organizations save themselves from the hassle of troublesome moving. Nonetheless, certain aspects such as insurance, the need for a deposit and the option to have the space furnished or not, stay the same.

Advantages of Flexible Office Space – why is it so appealing to businesses?

•    Reduction in cost. No matter how eager a company can be to attract Gen Y and Z’s talent to their workforce, profit still occupies their number one priority. Reduced overheads are cited as the top quality of flexispace; the money saved can be utilized to more remunerable activities such as sales or marketing, instead of being invested in the rental of physical space. The first factor that contributes to this cost cut is the fact that there is no need to have staff members dedicated to managing the admin work. The second is that commonly the rates comprise services such as electricity, heating, parking, and other utilities, whereas in traditional arrangements those are charged separately. Having a fixed cost per month makes forecasting and planning much simpler and accurate.

•    Flexibility. In the past, workspaces were considered merely as the physical space in which workers spent their days.The focus has shifted and now, smart, modern businesses see their workspace as a tool. Every aspect of a company must be seen as a potential income-raiser, and flexible workspaces accomplish it by molding accordingly to a particular company’s needs, requirements and preferences. Depending on the niche, companies may find specific arrangements more suitable to help their workers spark creativity, avoid distractions, or make team collaborations run more smoothly. If you have seen Google’s famous headquarters, you understand why they have become an epitome of what an inventive office must look like aimed to potentialize the imagination of those within. Of course, there is no need to have a slide in your office like Google does, but the capacity to mold your space to different activities is a proven, incredible tool.  Adjustable tables, modular elements, and modern room divisions help organizations with the versatile dynamics of their office landscape.

•    Teamwork. The foundation behind co-working offices and flexible workspaces are building a sense of community among its members. These spaces stimulate collaboration and interaction way more than the traditional closed-door approach. The real advantage comes from the flexibility companies have to set the level of communication among its employees; they may want to encourage it or even diminish it. Certain spaces may require privacy, concentration and even silence, which is also doable with the right tools.

•    Engagement with customer service. The flexible workspace industry takes pride in having excellent customer service. These spaces have set a whole new standard regarding work amenities such as healthy snacks, coffee, recreational and fitness areas Providers state the primary goal is to provide a work experience around happiness. Who wouldn’t want that for their business?

How does one make the transition? Three easy, basic steps to follow

Step #1: Do your homework first

It is easy to get over excited a worldwide trend and try to implement it without researching or getting to know one’s needs first. Companies must first ask themselves the following question: where do we see this business in 5-10 years? This is directly linked to the organization’s strategic planning and what kind of activities and people they foresee in the short and long term. Based on that analysis, management may propose what kind of changes they would like to see regarding physical space.

Step #2: Give your employees a voice

Despite being hard to accept or believe, no one knows what an office needs like your employees; even if you own the business. Give your employees the opportunity to voice their opinions regarding what would work better for them. Providing autonomy goes a long way.Plus, chances are they will welcome the change more openly if their petitions have been heard.

Step #3: Do not follow the trend blindly

No matter how tempting it is to copycat a space that looks ideal, modern or chic, do not follow the current so easily. Invest in critical elements, go for natural, classic colors and pick components that are uncomplicated to move, take apart or repurpose.

Key elements in a flexible architect workspace

When we mentioned Google’s headquarters, the colorful spaces, the modern modular equipment and of course, the famous slide comes to mind. The key element of a shared office is not the amenities nor the furniture, but the tools that make it as flexible as possible. When it comes to choosing components for an architect office and make it a flexible workspace, Blueprint storage systems have to be the first ingredient for a successful transition. 

Blueprints are to an architect what surgical tools are to a doctor. If you think of a regular day at the office the need to have modern, top-quality blueprint storage systems is the first thing that comes to mind if the transition to flexible workspaces is desired. Offices in the design/construction niche are focused on having the ability to store their documents safely and to be capable of retrieving them with no hassle.

Big Blueprint Hanger is a leader in providing adaptable products that not only keep blueprints and other documents secured but contribute to making a space more flexible. Architects could utilize versatile furniture to create flex space by using one or several of the following products regarding blueprint storage systems:

•    1.-  Mobile Plan Center. Ideal for document storage and organization for engineering, architectural, art and other large documents.  It comes in three different options: with 12 24”, 12 30” or 12 36” clamps. Its sturdy but easy-to-move casters make the plan center perfect for relocation and consultation.

•    2.- Rolling Stand Rack. By keeping your drafts, maps, or blueprints stored vertically in a rolling stand rack, not only are you protecting the information; you are saving space. You may easily roll the frame from one office to another if needed. Big Blueprint Hanger offers these in five different options with 12 pivot hangers and 12-18” to 12-42” clamps.

•    Caster Sets. You can effortlessly transform a rack into a movable one with one of Big Blueprint Hanger caster sets. These also come in handy when the adaptations or arrangements need to be made at a moments notice. Casters come in sets of four, and they include heavy-duty base plates and hardware. (2 swivel and 2 swivel/brake).

•    Plan tables. Coming in two primary colors and a wide variety of sizes, plan tables are solid ¾” work surfaces that enable the view of engineering and architectural plan files. They are durable, economical and they can be dismantled with no effort if they need to be relocated. There is a 3” front edge that prevents the documents from falling.

•    Specialty racks. Big Blueprint Hanger knows that needs and requirements come in all sizes and colors when it comes to blueprint storage system solutions. Hence they accommodate clients’ needs by custom-making racks and carts that are inexpensive yet sturdy. Capacity ranges up to 600 lbs per shelf.

Aside from seeking for solutions regarding blueprint storage and systems in general; other less obvious components from offices are being rethought based on flexibility, a clear example: chairs. Traditional working chairs were standardized for floor-employees and a little bit upgraded for ranking positions. The current approach is different. Chairs and seating spaces are redesigned based on privacy, not only comfort. Options range from privacy sofas when space is required but there is also a need for concentration, to privacy pods when high-walled furniture creates isn’t quite enough. Similar alternatives exist for desks and tables where mobility and quickness to assemble are the two top traits.

Is Flexible workspace for you?

By the end of 2017, almost 1.5 million people worldwide had worked in a flexible workspace and predictors assure by 2030 up to 30% of the corporate portfolio will make the transition from traditional arrangements.

Flexible office spaces enable organizations to act fast if they need a temporary space or to access a new market. They also see it as a tremendously useful tool to swift the working culture. This does not mean companies are moving entirely away from open offices; on the contrary, is the hybrid of the two approaches that make this concept alluring – the best of both worlds combined. This solution provides the balance of covering an employee’s needs with the need for interaction and collaboration. Architectural work is solidly founded on those principles: effective communication, brainstorming, and overall creativity; therefore exploring the idea may result in a game changer for your company.